Call for Content
For the first time ever, HEDNA is seeking proposals for sessions at our Europe Global Distribution Conference. If you have a session or topic idea that you think would be beneficial and relevant to our audience for HEDNA Lisbon, we welcome you to submit it through this call. Submissions from HEDNA disciplines are especially encouraged.
Evaluation
All content is thoroughly vetted and must be approved by HEDNA’s Conference Committee and/or Board of Directors. Content should be educational and informational in nature. Sales presentations will not be included in submission to the Board for approval. Conference speakers are not eligible for payment/honorarium. As a non-profit association, HEDNA is unable to offer free registration for speakers, but is pleased to offer a discounted conference registration rate of $995 for approved speakers.
Proposals will be evaluated on importance, relevance and the overall quality/detail of the submission. HEDNA reserves the right to reject proposals for any reason, including but not limited to: space and time restrictions, poor quality or lack of detail, timeliness, importance, duplication of content, and/or relevance.
HEDNA members will be given preference in the review process. Submissions from HEDNA disciplines are especially encouraged.
Audio/visual
Main stage presenters will have the following equipment: projection of slides or video, microphone, confidence monitor, and timer.
Deadlines, Terms & Considerations
The deadline to submit a proposal is May 15, 2025. If your proposal is accepted for consideration, you will receive written confirmation of next steps. Proposals should not be considered confirmed until a speaker agreement is originated from HEDNA.
Other Important Deadlines:
- July 1 – Deadline for all session speakers to be registered. All speakers must be registered in order to participate.
- July 1 – Deadline to complete speaker agreement. All speakers must submit this agreement in order to participate.
- September 1 – Deadline to submit presentation materials (if applicable). Presentations will not be accepted onsite.
Terms:
- In the event a speaker must cancel their attendance, they MAY NOT delegate someone to speak on their behalf. They may SUGGEST a stand-in speaker, but HEDNA reserves the right to make final decisions on replacement speakers.
- Speakers who withdraw within one week of the conference will not be replaced.
- Multi-speaker sessions (e.g. panels, fireside chats, etc.) MUST consist of at least one hotelier
Considerations:
- Product demonstrations and single company presentations will be disqualified.
- Fireside chats and panels must include the name, company and role of all proposed speakers.
- HEDNA will not procure panelists on behalf of any submission.
- Panels should not exceed four total participants (including moderator).
- Session lengths should not exceed 30 minutes.
Please direct any questions related to proposal preparation or submission to Nick Wesdock.
